Privacy Statement
The website of SYNHELION SA (hereinafter referred to as “Synhelion”) is subject to the Swiss data protection law, in particular in accordance with the Federal Act on Data Protection (FADP), as well as any applicable foreign data protection law such as the General Data Protection Regulation (GDPR) of the European Union (EU). The EU recognizes that Swiss data protection law guarantees adequate data protection.
Synhelion is committed to maintaining the confidentiality of your data.
This data protection declaration informs you about the type, scope, and purpose of the collection as well as the use of personal data (hereinafter referred to as “data”) by Synhelion when accessing our website.
Definitions of the terms used (e.g. “personal data” or “processing”) can be found in Article 4 GDPR.Privacy Statement
What information do we collect?
We may collect, store, and use the following kinds of personal information:
- Information about your computer (e.g. device information, amount of data sent in bytes, IP address used)
- Information about your visits to and use of this website (the source and/or reference from which you accessed the website, browser used, operating system used, visited pages, access times)
- Inventory data (e.g. names, addresses)
- Contact details (e.g. e-mail, telephone numbers)
- Content data (e.g. text entries)
We do not collect or store any personally identifiable information about users unless you voluntarily provide this information for example when you:
- Contact us – we may keep a copy of the correspondence
- Complete a survey for research
Categories of persons concerned
Visitors of our website (“users”).
Purpose of processing
Provision of the online contents and answering of contact inquiries. The personally identifiable information that we collect will be adequate, relevant, and not excessive in relation to the purpose or purposes for which they are processed.
We will only use the information you provide us to:
- Respond to your questions
- Notify you about changes to our services
- Carry out obligations arising from any contracts we have entered into
- Provide you with relevant information about products or services relating to our business
- Administer the website
- Improve your experience of the website
Analytical Software
Our websites use Matomo, an open source project that tracks and reports on the manner in which our websites are used. Matomo does this by placing small text files called “cookies” on your computer or other device. Cookies collect information about the number of visitors to the websites, the pages visited, and the time spent on the websites. This information is aggregated and not personally identifiable. This integration of Matomo generally anonymizes IP addresses by shortening within the EU/EEA. You may refuse the use of cookies by selecting the appropriate settings on your browser. Note however that this may affect your experience of our websites. To find out more about cookies, including how to manage, reject, and delete cookies, visit (link: https//:www.allaboutcookies.org text: www.allaboutcookies.org).
Disclosures (cooperation with contract processors and third parties)
We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.
Except as provided in this privacy policy, we will not provide (or sell) your information to third parties.
You can choose not to submit any personally identifiable information to our website. If you choose to submit information, you have the right to see and correct the information at any time, either by contacting us or, if you have access, using our systems to update your own data.
If you receive communications, such as updates and newsletters from us, you can opt out at any time, by following the instructions in the communication.
Making contact
When contacting us (e.g. via contact form, e-mail, telephone), the user’s details are processed for processing the contact enquiry and its processing in accordance with Art. 6 para. 1 lit. b) GDPR.
User information can be stored in a customer relationship management system (“CRM system”) or comparable request organization.
We delete the requests if they are no longer necessary.
Handling of contact data
If you contact us as a website operator through the contact options offered, your details will be stored so that they can Handling of contact databe used to process and respond to your enquiry. This data will not be passed on to third parties without your consent.
Rights of the user
You are entitled to ask for details of the personal data we hold about you and how we process it and to receive a copy of your personal data. You may also have your data rectified or deleted, restrict our processing of that information, and object to the processing of your personal data. You may also choose to withdraw your consent. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal data to the extent required or permitted by law. You may also lodge a complaint in relation to our processing of your personal data with a local supervisory authority, in Switzerland with the Federal Data Protection and Information Commissioner.
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Datenschutzhinweise für Bewerber:innen
Wir freuen uns, dass Sie sich für eine Stelle in unserem Unternehmen bewerben oder beworben haben. Das Bewerbungsportal der Synhelion wird von unserem Dienstleister HRworks GmbH betrieben. Wir verweisen an dieser Stelle explizit auf die Datenschutzerklärung von HRworks: hrworks.de/unternehmen/datenschutzerklaerung
Nachfolgend informieren wir Sie über die wichtigsten Punkte der Datenschutzerklärung in Bezug auf die Verarbeitung Ihrer personenbezogenen Daten im Rahmen des Bewerbungsprozesses. Mit der Nutzung unseres Bewerbungsportals bekunden Sie Ihr Einverständnis mit dieser Verarbeitung.
Datenerhebung
Im Zuge Ihrer Bewerbung werden von uns die nachfolgend aufgezählten Bewerbungsdaten von Ihnen verarbeitet:
• Vorname, Name
• Telefonnummer (privat oder mobil)
• E-Mail-Adresse
• Bewerbungsunterlagen (Anschreiben, Lebenslauf, Zeugnisse, Zertifikate u.ä.)Zweck der Datenerfassung und Rechtsgrundlage
Wir verarbeiten die Daten, die Sie uns im Zusammenhang mit Ihrer Bewerbung zugesendet haben, für die Besetzung von Stellen innerhalb unseres Unternehmens. Ihre Daten werden grundsätzlich nur an die für das Bewerbungsverfahren zuständigen Personen und Fachabteilungen weitergeleitet. Eine darüberhinausgehende Nutzung oder Weitergabe Ihrer Bewerbungsdaten an Dritte erfolgt nicht.Die Bewerbungsdaten können für statistische Zwecke (z.B. Reporting) bearbeitet werden. Dabei sind keine Rückschlüsse auf einzelne Personen möglich.
Nach § 26 BDSG-neu ist die Verarbeitung personenbezogener Daten zulässig, die im Zusammenhang mit der Entscheidung über die Begründung eines Beschäftigungsverhältnisses erforderlich sind. Sollten die Daten nach Abschluss des Bewerbungsverfahrens ggf. zur Rechtsverfolgung erforderlich sein, kann eine Datenverarbeitung nach Art. 6 DSGVO, insbesondere zur Wahrnehmung von berechtigten Interessen nach Art. 6 Abs. 1 lit. f) DSGVO erfolgen. Unser Interesse besteht dann z.B. in der Geltendmachung oder Abwehr von Ansprüchen.
Schließlich verarbeiten wir Ihre Daten für weitere Bewerbungsverfahren, wenn Sie uns dazu Ihre Einwilligung erteilt haben. In diesem Fall ist Rechtsgrundlage Art. 6 Abs. 1 S. 1 lit. a DSGVO.
Aufbewahrungsdauer der Bewerberdaten
Eine Löschung Ihrer Bewerbungsdaten erfolgt sechs Monate nach Abschluss des Bewerbungsverfahrens. Dies gilt nicht, sofern gesetzliche Bestimmungen einer Löschung entgegenstehen, die weitere Speicherung zum Zwecke der Beweisführung erforderlich ist oder Sie einer längeren Speicherung zugestimmt haben.Speicherung für zukünftige Stellen
Stimmen Sie der Speicherung Ihrer Bewerbungsdaten über die aktuell zu besetzende Stelle hinaus zu, werden wir Ihre Bewerbungsdaten für zukünftige Stellenangebote weiter speichern. In diesem Fall löschen wir Ihre Daten nach 24 Monaten.Ort der Datenverarbeitung
Die Verarbeitung Ihrer Daten findet in der Bundesrepublik Deutschland und in einem Mitgliedstaat der Europäischen Union (EU) statt. Die Betreiberin unseres Bewerbungsportals, die HRworks GmbH, hat mit dem Subunternehmer AWS einen Vertrag (Data Processing Addendum) abgeschlossen, der sicherstellt, dass die Datenverarbeitung in zulässiger Weise erfolgt.Cookies auf dem Stellenportal-Server
Im Rahmen der Bewerbungsmanagement-Funktion in HRworks werden bei Nutzung der Funktion auf dem Stellenportal-Server drei essenzielle Cookies gesetzt.Der Cookie “HrwJobApplicationmanagementSession” stellt die Session der sich auf dem Stellenportal befindenden Person dar. Dieser ist zum Betrieb notwendig, da man dementsprechend die User der Session auseinanderhalten kann.
Zusätzlich gibt es zwei AWS-Cookies (“AWSALB” und “AWSALBCORS”), welche einerseits benötigt werden, um etwaige Informationen der richtigen Instanz des Servers zuzuordnen. Des Weiteren sind sie für den Upload der Bewerbungsunterlagen notwendig, sodass dieser Vorgang bei den Bewerber*innen reibungslos gewährleistet werden kann.
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Privacy notice for applicants
[Note: This is a translation from German. In case of any discrepancies or conflicts, the legally binding version is the German original.]
We are pleased that you are applying for or have applied for a position in our company. The Synhelion application portal is operated by our service provider HRworks GmbH. We explicitly refer you to HRworks’ privacy policy: hrworks.de/unternehmen/datenschutzerklaerung
Below, you will find information on the most important points of the privacy policy with regard to the processing of your personal data as part of the application process. By submitting your application via our application portal, you automatically consent to this data processing.
Data collection
In the course of your application, we will process the application data listed below:
• First name, surname
• Telephone number (private or mobile)
• E-mail address
• Application documents (cover letter, CV, references, certificates, etc.)Purpose and legal basis of data collection
We will process the data that you have sent us in the context of your application in order to fill vacancies within our company. Your data will only be forwarded to the individuals and departments responsible for the application process. Your application data will not be used for any other purpose or passed on to third parties.The application data may be processed for statistical purposes (e.g., reporting). It will not be possible to draw conclusions about individual applicants.
According to Section 26 BDSG-new of the German Federal Data Protection Act (Bundesdatenschutzgesetz), the processing of personal data required in connection with the decision on the establishment of an employment relationship is permitted. Should the data be required for legal prosecution after completion of the application process, data processing may be carried out in accordance with Article 6 GDPR General Data Protection Regulation (DSGVO, Datenschutz-Grundverordnung), in particular to safeguard legitimate interests in accordance with Article 6, Paragraph 1, Literal f GDPR. Our interest then lies, for example, in the assertion of or defense against claims.
Finally, we will process your data for further application procedures if you have given us your consent to do so. In this case, the legal basis is Article 6, Paragraph 1, Sentence 1, Literal a GDPR.
Retention period of applicant data
Your application data will be deleted six months after the completion of the application process. This does not apply if legal provisions prevent deletion, if further storage is necessary for the purpose of providing evidence, or if you have consented to longer storage.Storage for future vacancies
If you agree to the storage of your application data beyond the current vacancy, we will continue to store your application data for future vacancies. In this case, we will delete your data after 24 months.Data processing location
The processing of your data takes place in the Federal Republic of Germany and in a member state of the European Union (EU). The operator of our application portal, HRworks GmbH, has concluded a contract (Data Processing Addendum) with the subcontractor AWS, which ensures that the data processing is carried out reliably.Cookies auf dem Stellenportal-Server
As part of the applicant management function in HRworks, three essential cookies are set on the job portal server when the function is used.The “HrwJobApplicationmanagementSession” cookie represents the session of the person currently on the job portal. This is necessary for operation, as the users of the session can be distinguished accordingly.
In addition, there are two AWS cookies (“AWSALB” and “AWSALBCORS”), which are required to assign any information to the correct instance of the server. Furthermore, they are necessary for uploading the application documents
Changes to our data protection regulations
We reserve the right to occasionally adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration will then apply for your next visit.
Last update: 17 March 2020